Chapter 12 - Student illness

Download the PDF version of Student Illness

  1. Student Illness
    1. Students are expected to attend all formal assessments and examinations. If a student is ill at the time of an assessment or examination, they should consult the University's mitigation system for considering the possible effects of illness on students' performance.
    2. Students must report their absence via iExeter or as directed by their College for all absences from their programme of study.
    3. Students are reminded that many medical practices are unable to provide a medical certificate unless they are consulted during the illness. Students are therefore advised to contact their medical practitioner as soon as possible when a medical certificate is required (see below).
  2. Submission of absence report
    1. Any absence reports and medical certificates or other supporting evidence must be submitted to the relevant College Office at the earliest opportunity.
    2. Colleges should keep medical certificates and supporting evidence until the end of the year following the student’s graduation or leaving the University.
  3. Ability to work significantly affected by a medical condition.
    1. Where a student’s ability to work has been significantly affected by a medical condition which has continued over a period of time, even though actual absences may have been occasional or intermittent, the student should arrange for a note from a medical practitioner to explain the condition and its effect.
    2. This note should be submitted to the appropriate office, and an application for consideration of mitigation made at the point of assessment.
  4. Absence from programme of study
    1. The following arrangements normally apply in instances of absence from programme of study due to ill health, with exceptions relating to assessments and examinations detailed below.
    2. Absence of seven consecutive days or fewer.
      For an absence of seven consecutive days or fewer, the student must:
      i) If a postgraduate research student, complete and sent to the College a Personal Sickness Certificate.
      ii) If an undergraduate or postgraduate taught student, report their absence via the iExeter sickness reporting tool or as directed by their College.
    3. Absence of more than seven days.
      For any absence of more than seven consecutive days the student must provide a medical certificate from a medical practitioner.
    4. Persistent absence.
      Where a student is persistently absent from their programme of study due to illness the College may require a medical certificate for all future absences, however long. In such cases the College Office will notify the student of this requirement.
    5. Absence from teaching practice.
      An education student on teaching practice must inform the College’s ITT Partnership Office of any absence within 24 hours.
    6. In exceptional circumstances where a student has a severe or incapacitating condition, the Academic Dean for Students may authorise the appropriate absence from study or change of programme status e.g. interruption.
  5. Absence from examination or assessment due to illness.
    1. The University has established a mitigation system for considering the possible effects of illness on an examination or assessment.
  6. Submission deadline affected by illness.
    1. The University has established a mitigation system for considering the possible effects of illness on submission deadlines.
  7. Other special circumstances.
    1. Return to the University following interruption on medical grounds. 
      Students must provide a certificate from a medical practitioner to their College Office to support their return to the University following interruption on medical grounds.
    2. Aegrotat awards.
      A certificate from a medical practitioner must be sent to the appropriate Faculty Office to support consideration of any request for an aegrotat award (see Ordinance 16).
    3. Progression requiring special permission of the relevant Faculty Dean. 
      A medical certificate must be sent from the College to the relevant Faculty Dean to support recommendations on medical grounds concerning student progression which requires the special permission of the relevant Faculty Dean.

 

Student illness form

This form is to be completed by students who have been absent from classes owing to illness. It should be submitted without delay to the relevant College office(s) or Flexible Combined Honours office. If the illness continues for more than six consecutive days, or it results in absence from an examination, a doctor’s certificate will be required.

Download form: Personal Sickness Certificate

Last reviewed August 2018

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