Depositing Guide

There are currently two ways to deposit your work in ERIC: Self Deposit and Mediated Deposit which is done on your behalf by your Academic Support Consultant.

If you choose to deposit your work yourself, before you start check the SHERPA/RoMEO website which maintains a list of the most up-to-date information on publisher policy regarding putting published work online. If your publisher does not allow you to put the print-ready publisher version online there is always the possibility they will allow you to submit your own preprint (the version of the paper prior to peer review) or postprint (the version of the paper following peer review with amendments made). Your publisher may require you to add an acknowledgement or a copyright statement. SHERPA/RoMEO will advise you exactly what is both allowed and required but if you have any queries contact the Repository Manager or your Academic Support Consultant.

NB Please submit your work in PDF format rather than a proprietary format such as Word.

Self Deposit

Go to the ERIC web site and login using your University username and password.

Click on Submit at the top right-hand corner or on My ERIC, ‘Start a new submission’.

Select the appropriate collection from the alphabetical list in the drop-down box. You can see a full list of current collections on the Communities and Collections page.

Click on Next and work your way through the submission stages describing your work.

Remember to be as accurate and consistent as possible as the information you include here (metadata) will be used by others to search for your work through Google and Google Scholar.

Fields marked * are required and must be completed in order to move on to the next stage.

You can add further information by clicking on the Add button at the right-hand side.

You can save your submission at any time by clicking on Save & Exit. To retrieve it later, go to My ERIC where you will find it in the Unfinished Submissions section. Click on the title to resume the submission. From here you can also delete the submission if necessary.

Upload the file you want to submit. You can upload multiple files by clicking on the Upload File & Add Another button.

If you have any supplementary files you can upload them at this stage but please ensure you are not infringing any copyright, intellectual property or privacy laws – this applies particularly to audio, video and images of performances, workshops, etc. If you wish to upload material of this kind please contact the Repository Manager.

The Review stage allows you to review and make corrections to the information you’ve entered in the form or the files you have uploaded. Once you are happy that the information is accurate move on to the final Licence stage.

Once you have granted the licence and completed the submission your work will be passed to your Academic Support Consultant for checking and approval. If any amendments are required you will be contacted by email otherwise you will receive an email once your work has been approved for entry into ERIC. This email will contain a permanent link (a handle) to your work - you should cite this link in preference to the URL of the item as it provides continuing persistent access in case the URL should ever change.

Mediated Deposit

Mediated Deposit is a service provided by the Library to help you get your publications into ERIC. If you opt to use this service you will be asked to provide details of your research publications which will be checked to see if they can be included in the repository. Based on publishers’ policies on repository deposit, you will then be asked for the appropriate version of your publication (preprint, postprint or publisher's version).

To Submit via the Service:

Contact your Academic Support Consultant or the Repository Manager to discuss your publications
Please supply full bibliographic details of the publications you wish to submit to ERIC, indicating for each item which version you have (preprint, postprint or publisher's version).
Upon receipt of the details, the ERIC Deposit Service will check the copyright status of your work and send you a list of approved items for you to supply the full text. Where we are unable to establish the copyright status of your material, we will not submit to ERIC. However, we may be able to act on your behalf to obtain permission from your publishers.
Agree to the ERIC Licence which will be sent to you and return to your Academic Support Consultant or the Repository Manage
Email PDFs of your research publications to your Academic Support Consultant or the Repository Manager.
An email will be sent to you confirming acceptance of the submitted publication along with details of its permanent URL (handle).

If you have any other questions about ERIC, copyright, and how to deposit your work, email your Academic Support Consultant or the Repository Manager.