Email Forwarding image

Set up Forwarding or Out of Office

Setting Out Of Office and Email Forwarding

If you are using O365 email with or without using the Outlook client please follow the instructions below for setting Out Of Office or Forwarding rules.

When forwarding your university emails, please remember you must abide by the University's IT Regulations, particularly Regulation 6.14

For more details and screenshots for these options please see the full guide at
How to set up Email Forwarding and Out Of Office

 

In your O365 email, click on the Settings cogwheel at top right of the screen and select Automatic replies

You will then see the Automatic replies page under the Options menu. Here you can enter the start and end dates and times for when you to send automatic replies, and the message you want to be sent. You can also send auto-responses externally as well by completing the separate box at the bottom of the page.

Click the Save button at top of the page to save and activate your Out Of Office.

It's a good idea to send yourself (or ask a colleague to send) a test email to check your OOO is working ok.

In your O365 email, click on the Settings cogwheel at top right of the screen and select Options.

You will then see the Accounts submenu under the MAIL menu on the left of the screen.

Click on Forwarding.

Select the "Start Forwarding" option and enter the email address to which you want your email to be forwarded.

If you want to keep copies of forwarded emails in your uni email account, tick the checkbox.

Click the Save button at top of the page to save and activate your email forwarding.

In your Outlook email client, click on File in the top line menu, then click on the Info page. Then click on Automatic Replies (Out of Office).

You will then see a dialogue box where you can enter the start and end dates and times for when you to send automatic replies, and the message you want to be sent. You can send auto-responses externally as well by completing the separate Outside My Organization tab.

Click OK to save and activate your Out Of Office

It's a good idea to send yourself (or ask a colleague to send) a test email to check your OOO is working ok.

In your Outlook email client, click on File in the top line menu, then click on the Info page. Then click on Rules and Alerts to open the dialogue box.

Click on New Rule and then follow the Rules Wizard to start from a blank rule to be applied to messages you receive.

Tick the options for where your name is in the To or Cc box of received messages, and then tick the box to forward them.

You will then need to enter the email address to which you want your email to be forwarded.

Give the rule a meaningful name and select when you want it to run, and click OK to save and activate your email forwarding.