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Import or export email messages using PST files

Using PST files in your University Email

Now that you have a 50Gb mailbox in Office365 for your University email, you do not need to keep emails in PST files. These are Personal Storage Files, and can take up a lot of storage space on your U: drive.

It is highly recommended that you move your PST files off your U: drive, or simply import their contents into your normal University email account.

You can only do this using the Outlook client; it is not possible to manage PST files directly in Office365 web mail. If you dont have the Outlook client installed, you can download the full Microsoft Office 2013 suite.

Please see the relevant instructions below:

   

Moving a PST file

For details on how to move a PST file from your University U: drive to another location please see the full guide with screenshots at ‌How to move a PST Email file

 

Importing email

For details on how to import emails from a PST file to your University email please see the full guide with screenshots at How to import a PST file to your O365 email

 

Exporting email

There are several reasons why you may want to copy or transfer emails or email folders or your Contacts from your University mailbox to another location.  For example, you might want to copy or transfer mail folders to another email account.

If you are an academic member of staff leaving the University and wish to take relevant copies of University emails with you, you must first obtain the consent of your College Dean or Head of Service via this Access to email form, and comply with the University's IT Regulations and Data Protection and Intellectual Property policies.

For details on how to export your emails or contacts please see the full guide with screenshots at How to export mail from Outlook to a PST file.