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- Academic Partnerships Handbook
- Approval and Revision of Taught Modules and Programmes Handbook
- Assessment, Progression and Awarding: Taught Programmes Handbook
- Credit and Qualifications Framework
- Exceptional Years Handbook
- External Examining Handbook
- Learning and Teaching Support Handbook
- Postgraduate Research Handbook
- Quality Review & Enhancement Framework
- Student Cases Handbook
- Special Provisions for Online Programmes offered in partnership with Keypath Education
- Special Provisions for Healthcare Programmes
- Special Provisions for Degree Apprenticeships
- Special Provisions for Programmes with Accreditation Licenced by the Engineering Council
1.1 Approval and Amendment of Taught Programmes and Modules
1.2 Programme Specifications and Module Descriptors
1.3 Combined Honours
1.4 Professional Doctorates
1.5 Variants
1.6 Pathways
1.7 Exit and Interim Awards
1.8 Non-award Programmes
2 - Procedures and Requirements for Approving New Modules and Non-award Programmes
2.1 New Modules
2.2 Non-award Programmes
3 - Business Approval
3.1 The Purpose of Business Approval
3.2 The Process of Business Approval
3.3 Timings
3.4 Actions Following Submission of Business Approval
4 - Academic Approval
4.1 The Purpose of Academic Approval
4.2 The Process of Academic Approval
4.3 External Assessors
4.4 Timings
4.5 Actions following submission of Academic Approval paperwork
5 - Amendments to Existing Programmes and Modules
5.1 Procedures and Requirements for Amending Existing Modules
5.2 Procedures and Requirements for Amending Existing Programmes (including Non-award Programmes)
5.3 Categories of Amendment
5.4 Process for Significant Programme Amendments
5.5 Process for Moderate Programme Amendments
5.6 Process for Minor Programme Amendment
5.7 Process for Other Amendments not Covered above
5.8 Changing the Award/Title or Status of a Programme
2 - Setting and Submission of Assessments
2.1 Principles for Setting Assessment
2.2 Timing
2.3 Information to be Made Available to Students
2.4 Methods of Assessment
2.5 Setting Re-assessments
2.6 Setting Examination Papers and Rubrics
2.7 Role of External Examiners
2.8 Instructions for Setting Assessments
2.9 Accessibility
2.10 Principles of Submission
2.11 Late Submission of Coursework and Online Examinations
2.12 Non-submission and Non-attendance
2.13 Module Completion Timeframe and Deferral
3 - Examinations
3.1 Failure to Attend an Examination
3.2 Late Arrival
3.3 Use of Calculators
3.4 Use of Dictionaries
3.5 Other Material
3.6 Invigilation
3.7 Safe Handling of Examination Papers and Examination Scripts
3.8 Contacting Academics during an Examination
3.9 Religious Holidays
3.10 Emergency Procedures
3.11 Dealing with Suspected Examination Offences
4 - Assessing students with disabilities
4.1 Overview
4.2 General Arrangements for University Examinations
4.3 Specific Arrangements
4.4 Alternative Examination Locations
4.5 Use of a Scribe
4.6 Use of Information Technology
4.7 Assessment Format
4.8 Hearing Impaired Students
4.9 Visually Impaired Students
4.10 Monitoring of Specific Assessment Arrangements
5 - Marking
5.1 Principles for Marking Assessments
5.2 Pass Mark for Individual Modules
5.3 Anonymity
5.4 Moderation and Sampling
5.5 Generic Mark Scheme
5.6 Marking Criteria
5.7 Scaling of Marks
5.8 Marking the Work of Students with ILPs or Diagnosed with Specific Learning Difficulties (where competence of language is not being assessed)
6 - Feedback
6.1 Principles
6.2 Draft Assessments
6.3 Three Week Turnaround
6.4 Data Protection
6.5 Disclosure of Marks
6.6 Access to Examination and Other Assessment Scripts
6.7 Enquiries by Third Parties
6.8 Academic Appeals
6.9 Transcripts
7 - Assessment, progression and awarding committees (APAC)
7.1 Introduction
7.2 Definitions
7.3 Programme/Department APAC - Terms of Reference
7.4 Programme/Department APAC - Membership
7.5 Programme/Department APAC - External Examiner Attendance
7.6 Programme/Department APAC - Quorum
7.7 Programme/Department APAC - Meeting
7.8 Exceptional Years
7.9 Programme/Department APAC - Exception Reporting
7.10 Faculty APAC - Terms of Reference
7.11 Faculty APAC - Membership
7.12 Faculty APAC - Quorum
7.13 Faculty APAC - Meeting
7.14 University APAC - Terms of Reference
7.15 University APAC - Membership
7.16 University APAC - Quorum
7.17 University APAC - Meeting
7.18 Examination Committee for Flexible Combined Honours (FCH)
Appendix A; APAC Summary
8 - Progression
8.1 Condonement Principles
8.2 Pre-undergraduate Programmes - Progression Principles
8.3 Pre-undergraduate Programmes - Condonement
8.4 Undergraduate Programmes - Progression Principles
8.5 Undergraduate Programmes - Condonement
8.6 Taught Postgraduate Programmes - Progression Principles
8.7 Taught Postgraduate Programmes - Condonement
9 - Classification of awards
9.1 Pre-undergraduate, Undergraduate and Taught Postgraduate Programmes Awarding Principles
9.2 Pre-undergraduate and Undergraduate Programme Stage Weighting
9.3 Rules for Classification of Non-Honours Direct Entry Undergraduate Awards
9.4 Rules for Classification of Bachelors and Integrated Masters Degrees
9.5 Rules for Classification of Foundation Certificates
9.6 Rules for Classification of Foundation Degrees
9.7 Rules for Classification of Graduate Awards
9.8 Taught Postgraduate Programme Stage Weighting
9.9 Rules for Classification of Taught Postgraduate Awards
9.10 Unclassified Undergraduate Awards
9.11 Unclassified Taught Postgraduate Awards
9.12 Aegrotat Pass and Aegrotat Awards for Taught Programmes of Study
10 - Mitigation: Deadline extensions and deferrals
10.1 Principles
10.2 Information for Students
10.3 The Mitigation Committee
10.4 Application for Mitigation
10.5 Consideration of Applications
10.6 Appeals
10.7 Supporting Documentation
11 - Consequence of failure in assessment
11.1 Introduction
11.2 Referral
11.3 Consequences of Failure in Referred Assessments
11.4 Consequences of Failure in Deferred Assessments
11.5 Repeat Study
12 - Academic conduct and practice
12.1 Introduction
12.2 General Principles
12.3 Definitions and Offences
12.4 Categories of Academic Misconduct
12.5 Poor Academic Practice
12.6 Academic Misconduct
12.7 Severe Academic Misconduct
12.8 Responsibilities for Partner Institutions
12.9 Responsibilities of the University
12.10 Responsibilities of Colleges
12.11 Responsibilities of Students
12.12 Delegation of Responsibility
12.13 Procedures at College Level for Dealing with Suspected Poor Academic Practice, Academic Misconduct and Severe Academic Misconduct
12.14 In cases where the Senior Academic Conduct Officer determines that the Poor Academic Practice should be seen at an Academic Honesty Workshop
12.15 In cases where the Senior Academic Conduct Officer determines that the Poor Academic Practice should be seen at a Department Level Meeting
12.16 In cases where the Senior Academic Conduct Officer determines that the Poor Academic Practice should be seen at a College Level Meeting
12.17 Arrangements for Department and College Level Meetings
12.18 Manageing Academic Misconduct - Procedures at University Level for dealing with Suspected Poor Academic Practice, Academic Misconduct and/or Severe Academic Misconduct
12.19 Tariff of Penalties
12.20 Managing Academic Misconduct - Procedures for Examination Offences
12.21 Establishment of a Review Panel
12.22 Outcomes from a Review Panel for Examination Offences
12.22 Appeals
Appendix A - Structure within Colleges and Role Descriptors
Appendix B - Process for considering cases of Suspected Academic Misconduct within Formative Work
Appendix C - Policy in relation to Investigations and Hearings involving Group Work
13 - Review and publication of degree outcomes
13.1 Introduction
13.2 Annual Internal Review of Degree Outcomes
13.2 Annual External Publication of a Degree Outcomes Statement
Annex H - Template for reporting on the internal review of degree classifications
Annex I - Template for preparation of the annual external Degree Outcomes Statement
Annex J - Generalised timeline for annual internal review of degree outcomes and preparation of external Degree Outcomes Statement
Annex A - Examination Papers and Rubrics
Annex B - Examination major incident procedures
Annex C - Programme/Department Committee
Annex D - College Assessment, Progression and Awarding Committee
Annex E - University Assessment, Progression and Awarding Committee
Annex H - Template for reporting on the internal review of degree classifications
Annex I - Template for preparation of the annual external Degree Outcomes Statement
12 - Award of Undergraduate Degrees 'with Proficiency in'
12.1 Proficiency in Language/Advanced Language
12.2 Proficiency in Applied Data Analysis
12.3 Proficiency in Entrepreneurship
12.4 Proficiency in Leadership
13 - Combined (Joint), Major/Minor and Triple Honours and Integrated Masters Undergraduate Degree Programmes
1 - Changes to Existing Policies in Exceptional Years
1.1 Introduction
1.2 External Examiners Absence and Appointments
1.3 Approval of Amendments to Assessment
1.4 Mitigation
1.5 Trailing
1.6 Module Completion Timeline and Deferral
1.7 Late Submission of Coursework
1.8 Non-Attendance and Non-Submission
Appendix A
Appendix B
Appendix C
Appendix D
Appendix E
2 - Managing Education Provision in the event of Exceptional Circumstances
2.1 Recovery of learning opportunities in the event of exceptional circumstances
2.1.1 Introduction
2.1.2 Guiding Principles
2.1.3 Alternative Provision
2.2.1 Introduction
2.2.2 Guiding Principles
2.2.3 Adjustments to assessments
2.2.4 Action at APACs
2.2.5 Referrals to the University APAC
3 - No Detriment Policy - 2019/20 academic year only
3.1 Introduction
3.2 Definitions
3.3 Principles and Application
3.4 Study Abroad and Placements
3.5 Related Policies
5 - Viva Policy and Process for Taught Programmes
5.1 Introduction
5.2 Principles
5.3 Criteria
5.4 Viva
5.5 Operational Standards
5.6 Process
Appendix A - Template Invitation to Viva
6 - No Disadvantage Guarantee Policy - 2020/21 academic year only
6.1 Introduction
6.2 Principles
6.3 Upward Scaling
6.4 Individual Adjustments
6.5 Viva
6.6 Preponderence
6.7 Appeals
Appendix A - No Disadvantage Guarantee Template Invitation to Viva
External Examining Handbook
1 Introduction
2 External Examining (Taught Programmes/ Modules)
3 External Examiners (PGR)
4 Other Forms of Externality
4.1 External Assessor (Programme Approval)
4.2 External Advisor (for curriculum review, review of programmes and other specialist support)
4.3 Principal External Examiner (Degree Outcomes and Standards)
1 - Provision of information by Faculties to students
1 Introduction
2 Responsibilities of Faculties
3 Faculty Handbook Contents
2 - Faculty (or delegated School) Management of Education: Code of Good Practice
1 Introduction
2 Education Strategy Groups
3 Boards of Studies
3 - Evaluating teaching: guidelines and good practice
1 What is the purpose of the evaluation?
2 What is the key focus of the evaluation?
3 Who will be asked to make the evaluation?
4 Who will see the outcomes of the evaluation?
5 What methods of evaluation are available?
4 - Generic Assessment
Generic Criteria for Assessment RQF - Level 3
Generic Criteria for Assessment RQF - Level 4
Generic Criteria for Assessment RQF - Level 5
Generic Criteria for Assessment RQF - Level 6
Generic Criteria for Assessment RQF - Level 7
5 - Teaching and Research
1 Introduction
2 Definition of research
3 Links between research and teaching
4 Implications for teaching
5 Guildines for development of programmes
6 General application
6 - Guidelines for constructing a code of practice in teaching and learning
1 Introduction
2 Management of a programme of study
3 Design and operation of a module
4 Projects
5 Responsibilites of students
1 Management of a programme of study - with additional checklist for staff
2 Design and management of a programme of study
3 Operation of a module - with additional checklist for staff
4 Module design and operation checklist
5 Projects - with additional checklist for staff
6 Responsibilities of students checklist
7- Periods of Study and Changes to registration status for taught postgraduate students: statement of procedures
1 Introduction
2 Duration of modules
3 Extensions to modules and programmes
4 Termination of registration
8 - Academic personal tutoring: code of good practice
1 Introduction
2 Purpose of the Academic-led Tutoring Provision
3 Responsibilities of Academic Personal tutors
4 Responsibilities of students
5 Responsibilities of the Faculty or partner institution
6 Senior Tutor
7 Allocation of Academic Personal Tutors
8 Support for Academic Personal Tutors
9 Monitoring and enhancement
9 - Dissertation or project supervision/tuition for the degree of masters (excluding MPhil programmes): code of good practice
1 Responsibilities of dissertation supervisors/tutors
2 Responsibilites of students
3 Responsibilities of the Faculty
11 - Taught student/staff liaison committees: code of good practice
1 Introduction
2 Aims and objectives of an SSLC
3 Faculty committee structure and process
4 SSLC membership
5 SSLC meetings
6 Subject Chair
7 Faculty Officers
8 Partner institutions
12 - Student Absence
1 Introduction
2 Submission of certificates
3 Ability to work significantly affected by a medical condition
4 Absence from programme of study
5 Absence from examination or assessment due to illness
6 Submission deadline affected by illness
7 Other special circumstances
13 - Procedures for the interruption and voluntary withdrawal of taught students
1 Procedure and sources of advice
2 Interruptions
3 Withdrawal from study
14 - Temporary Visa Interruption and Withdrawal (applicable only to students who are subject to immigration control)
1 Sources of Advice
2 Temporary Visa Interruption
3 Withdrawal from Study
15 - Unsatisfactory Student Progress and Engagement: Code of Good Practice
1 Introduction
2 Identifying unsatisfactory progress
3 Stages
4 Stage 1: Warnings
5 Stage 2: Final Warning
6 Stage 3: Pro-Vice Chancellor and Executive Dean of Faculty's Action
7 Stage 4: Dean's Action
8 Appeals against Dean's Action
9 Timescales
10 Reporting and Monitoring
Annexes
16 - Accreditation of Prior Learning
1 Introduction
2 Applications
3 APCL General Principles
4 APEL General Principles
5 Procedure for APL
6 Appendix
APCL Application form
APEL application form
18 - Student placements: Code of good practice
1 Introduction
2 Planning a placement
3 Management of placements
4 Student preparation
5 Student support and progress
6 Accreditation of placements
7 Assessment
8 Conversion of marks/grades
9 Examination Board procedures
10 Treatment of failure
11 Exemption and non-completion
12 Debriefing of students
13 Quality assurance
14 Communication
Annex A - Student placements: Checklist
19 - Study and work experience abroad (Outbound Students): Code of good practice
1 Introduction
2 Management of student placements abroad
3 Establishing a placement
4 Student preparation
5 Language requirements for study abroad
6 Student support and progress
7 Accreditation of study abroad
8 Assessment
9 Conversion of marks/grades
10 Assessment, progression and awarding committee procedures
11 Treatment of failure
12 Exemption and non-completion
13 Debriefing of students
14 Quality Assurance
15 Communication
Annex A - Study abroad checklist
20 - University Prizes: Statement of Procedures
1 Introduction
2 Establishment of new prizes
3 Award of prizes
4 Change of conditions
5 Discontinuation of prizes
21 - Part-time teachers: code of good practice
1 Introduction
2 Scope
3 Recruitment
4 Staff Development
5 Assessment Duties
6 Evaluation
7 Faculty Activities
8 Monitoring
23 - English Language Support for International Students: statement of procedures
1 - Introduction
2 - Minimum English language requirements
3 - Consideration of the English proficiency of applicants
4 - English Language Tests
5 - English language courses
6 - Admission of candidates holding offers conditional on English language proficiency
7 - Insessional English language support
24 - Faculty Library Liaison Officers: Notes on good practice
1 Responsibility
2 Liaison
3 Expenditure
4 Policy and Review
5 Ordering
25 - Student Pregnancy, Maternity, Paternity and Adoption Policy
1 Introduction
2 Scope
3 Principles
4 Responsibilities of the Student
5 Responsibilities of University Staff
6 Pregnancy and Maternity Support and Adjustments Plan
7 Arrangements for Partners (including same sex partners)
8 Arrangements for Adoption
9 Difficulties in Pregnancy; Termination, Miscarriage and Stillbirth
Annexes
26 Inclusive Practice within Academic Study
1 Aspiration statements
2 Definitions Referred to within this Policy
3 Definitions of Reasonable Adjustments and Competency Standards
4 Roles and Responsibilities
5 Summary of the Process of getting an Individual Learning Plan
6 Students who are on courses leading to professional qualifications
7 Postgraduate Research Students
8 Students who are on Study Abroad
9 Students who have a Temporary/Transitory Illness
10 Clarifying the Nature and Content of Individual Learning Plans
11 Monitoring
Appendix A
1 Principles
2 Students deemed Withdrawn
3 Termination of Registration
4 Reinstatement of Registration
28 – Guidance for Assessed Group Work
1 Introduction
2 Purpose of Group Working
3 General Guidance
Appendix A
Appendix B
Appendix C
29 - Taught Student Attendance and Engagement Policy
1 Principles and Expectations
2 Monitoring
3 Responsibilities
4 Attendance under Exceptional Circumstances
2 - Admission of students to a research degree programme under off-campus arrangements
1 Preamble
2 Definitions
3 Responsibilities
4 Eligibility and Entry Requirements
5 Full time and part time study
6 Periods of study
7 Periods of attendance at the University of Exeter (study visits)
8 Transfer from MPhil to PhD/MD/MS/EngD
9 Arrangements for research supervision
10 Additional Costs
11 Arrangements for provision of skills training
12 Access to appropriate academic resources
13 Partnerships
14 Fees
3 - Arrangements for the supervision of research degree students
Appointment of Research Degree Supervisors
Continuing Supervision of Research Students
4 - Supervision of postgraduate research students
1 Responsibilities of Supervisors
2 Responsibilities of PGR Pastoral Tutors
3 Responsibilities of Students
4 Responsibilities of the Faculty
5 - Periods of registration and changes to registration status for graduate research students
1 Introduction
2 Periods of Study (entry prior to the 2019-20 academic year)
3 Periods of Study (entry from the 2019-20 academic year)
4 Interruption of Studies
5 Temporary Visa Interruption (applicable only to students who are subject to immigration control)
6 Annual Leave
7 Changes to Mode of Attendance: Full-time and Part-time Status
8 Continuation Status
9 Upgrade of Students from MPhil to Doctoral Study
10 Extensions to Study
11 Withdrawal from Study
12 Students deemed Withdrawn
13 Termination of Registration
14 Reinstatement of Registration
Appendix
Annex 1. 'Applications for deferral'
Annex 2. 'Upgrade Vivas by Video-link'
6 - PGR Liaison Forums - Code of Good Practice
1 Introduction
2 Principles
3 Aims and Objectives of a PGRLF
4 Faculty Process
5 PGRLF membership
6 PGRLF meetings
7 Students' Guild and Students' Union (SU)
8 Partner institutions
7 - Annual monitoring review: Code of good practice
1 The Purpose and Aims of the Annual Monitoring Review
2 Procedures
3 Faculty Review of Progression
4 Further Action
5 Completion of the process
9 - Employment of postgraduate students: code of good practice
1 Introduction
2 Responsibilities
3 Scope
4 Advertising, Recruitment and Selection
5 Appointment
6 Maximum hours of work
7 Teaching duties
8 Salary and payment
9 Induction, training and support
10 Ongoing support and mentoring
11 Monitoring
12 Grievance, Performance and Conduct Procedures
10 - Professional Doctorate Postgraduate Research Programmes
1 Assessment of Pre-Thesis/Dissertation Modules
2 Programme Approval Arrangements
3 Programme Accessibility
4 Accreditation of Prior Learning
Annex - Flowchart of professional doctorate assessment process
11 - Presentation of theses/dissertations for degrees in the Faculty of Graduate Research: statement of procedures
1 Length of Theses/Dissertations
2 Content of Thesis/Dissertation
3 Other forms of submission
4 Language of Thesis
5 Presentation and Arrangement of Theses/Dissertations
6 Format of Submission for Examination
7 Illustrations and Copyright Material
8 Final Submission (Deposit) into ORE following Examination
12 - Handbook for Examination of Postgraduate Research programmes
1 - Introduction
2 - Award Specific Information
3 - Assessing Candidates with Disabilities
4 - Nomination of the Board of Examiners and the Non-Examining Independent Chair
5 - Non-Examining Independent Chair
6 - Before the Examination
7 - The Examination
8 - After the Examination
9 - Confidential Feedback
13 - Research Misconduct
1 Introduction and General Principles
2 Definitions of Research Misconduct
3 References to Offices and Delegation of Powers
4 Responsibilities
5 Procedure for Dealing with Suspected Research Misconduct: Faculty Stage
6 Procedure for Dealing with Suspected Resarch Misconduct: Discovered prior to an examination
7 Procedure for Dealing with Suspected Research Misconduct: Faculty Stage
8 Procedure for Research Misconduct Panels
9 Appeals
10 Tables of Penalties
16 - Visiting Postgraduate Research Students
1 Introduction
2 Visiting Student Information
3 Visiting Research Student Procedures
1 - Principles and Purpose
1.1 Introduction
1.2 Principles
1.3 Purpose
1.4 Summary of Academic Quality Review and Enhancement Processes
2 - Quality Review and Enhancement of Taught Programmes
2.1 Annual Module Review
2.2 Scrutiny of the Outputs of the Annual Module Review Process by the Programme Director (or equivalent)
2.3 Department Teaching Excellence Action Plan by the Director of Education and Student Experience
2.4 Annual Review of Departments by the Faculty
2.5 Annual Review of Departments by the University: Teaching Excellence Monitoring (TEM) meetings
2.6 Annual Review of Faculties by the University
Special Provisions for Degree Apprenticeships
1. Preamble
2. Referral, Deferral, Condonement
3. Academic Conduct and Practice
4. Mitigation
5. Procedures for a Break in Learning for Apprentices (Interruption)
6. Credit and Qualifications Framework
7. Partnership Boards and Boards of Study
8. Accreditation of Prior Learning (APL)
9. Assignment Confidentiality
10. Withdrawal
Special Provisions for Healthcare Programmes
1 Preamble
2 Special Provisions for Nursing Degrees
3 Special Provisions for Diagnostic Imaging and Radiography Programmes
Special Provisions for Online Programmes offered in partnership with Keypath Education
1 Preamble
2 Programme Approval and Revision
3 Programme Development
4 Referral, Deferral and Condonement
5 Assessment, Progression and Award Committees
6 Student Cases
7 Quality Review Framework
8 Attendance
9 Registration
10 Late Submission
