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- Academic Partnerships Handbook
- Approval and Revision of Taught Modules and Programmes Handbook
- Assessment, Progression and Awarding: Taught Programmes Handbook
- Credit and Qualifications Framework
- Exceptional Years Policies and Guidance
- Learning and Teaching Support Handbook
- Postgraduate Research Handbook
- Quality Review Framework
- Student Cases Handbook
- Special Provisions for Online Programmes offered in partnership with Keypath Education
- Special Provisions for Nursing Degrees
- Special Provisions for Degree Apprenticeships
- Special Provisions for Programmes with Accreditation Licenced by the Engineering Council
Important
During the 2020/21 academic year the procedure for approving and revising taught modules and programmes at the University of Exeter remains under review. The principles of the policy outlined below will not change, however the process for completing and submitting paperwork may. Full details of any changes to the policy or procedures will be submitted to the Board of the Faculty of Taught Programmes for approval.
1 - Introduction
1.1 Approval and Amendment of Taught Programmes and Modules
1.2 Programme Specifications and Module Descriptors
1.3 Combined Honours
1.4 Professional Doctorates
1.5 Variants
1.6 Pathways
1.7 Exit and Interim Awards
1.8 Non-award Programmes
2 - Procedures and Requirements for Approving New Modules and Non-award Programmes
2.1 New Modules
2.2 Non-award Programmes
3 - Business Approval
3.1 The Purpose of Business Approval
3.2 The Process of Business Approval
3.3 Timings
3.4 Actions Following Submission of Business Approval
4 - Academic Approval
4.1 The Purpose of Academic Approval
4.2 The Process of Academic Approval
4.3 External Assessors
4.4 Timings
4.5 Actions following submission of Academic Approval paperwork
5 - Amendments to Existing Programmes and Modules
5.1 Procedures and Requirements for Amending Existing Modules
5.2 Procedures and Requirements for Amending Existing Programmes (including Non-award Programmes)
5.3 Categories of Amendment
5.4 Process for Significant Programme Amendments
5.5 Process for Moderate Programme Amendments
5.6 Process for Minor Programme Amendment
5.7 Process for Other Amendments not Covered above
5.8 Changing the Award/Title or Status of a Programme
2 - Setting and Submission of Assessments
2.1 Principles for Setting Assessment
2.2 Timing
2.3 Information to be Made Available to Students
2.4 Methods of Assessment
2.5 Setting Re-assessments
2.6 Setting Examination Papers and Rubrics
2.7 Role of External Examiners
2.8 Instructions for Setting Assessments
2.9 Accessibility
2.10 Principles of Submission
2.11 Late Submission of Coursework
2.12 Non-submission and Non-attendance
2.13 Module Completion Timeframe and Deferral
3 - Examinations
3.1 Failure to Attend an Examination
3.2 Late Arrival
3.3 Use of Calculators
3.4 Use of Dictionaries
3.5 Other Material
3.6 Invigilation
3.7 Safe Handling of Examination Papers and Examination Scripts
3.8 Contacting Academics during an Examination
3.9 Religious Holidays
3.10 Emergency Procedures
3.11 Dealing with Suspected Examination Offences
4 - Assessing students with disabilities
4.1 Overview
4.2 General Arrangements for University Examinations
4.3 Specific Arrangements
4.4 Alternative Examination Locations
4.5 Use of a Scribe
4.6 Use of Information Technology
4.7 Assessment Format
4.8 Hearing Impaired Students
4.9 Visually Impaired Students
4.10 Monitoring of Specific Assessment Arrangements
5 - Marking
5.1 Principles for Marking Assessments
5.2 Pass Mark for Individual Modules
5.3 Anonymity
5.4 Moderation and Sampling
5.5 Generic Mark Scheme
5.6 Marking Criteria
5.7 Scaling of Marks
5.8 Marking the Work of Students with ILPs or Diagnosed with Specific Learning Difficulties (where competence of language is not being assessed)
6 - Feedback
6.1 Principles
6.2 Draft Assessments
6.3 Three Week Turnaround
6.4 Data Protection
6.5 Disclosure of Marks
6.6 Access to Examination and Other Assessment Scripts
6.7 Enquiries by Third Parties
6.8 Academic Appeals
6.9 Transcripts
7 - Assessment, progression and awarding committees (APAC)
7.1 Introduction
7.2 Definitions
7.3 Programme/Discipline APAC - Terms of Reference
7.4 Programme/Discipline APAC - Membership
7.5 Programme/Discipline APAC - External Examiner Attendance
7.6 Programme/Discipline APAC - Quorum
7.7 Programme/Discipline APAC - Meeting
7.8 Exceptional Years
7.9 Programme/Discipline APAC - Exception Reporting
7.10 College APAC - Terms of Reference
7.11 College APAC - Membership
7.12 College APAC - Quorum
7.13 College APAC - Meeting
7.14 University APAC - Terms of Reference
7.15 University APAC - Membership
7.16 University APAC - Quorum
7.17 University APAC - Meeting
7.18 Examination Committee for Flexible Combined Honours (FCH)
Appendix A; APAC Summary
8 - Progression
8.1 Condonement Principles
8.2 Pre-undergraduate Programmes - Progression Principles
8.3 Pre-undergraduate Programmes - Condonement
8.4 Undergraduate Programmes - Progression Principles
8.5 Undergraduate Programmes - Condonement
8.6 Taught Postgraduate Programmes - Progression Principles
8.7 Taught Postgraduate Programmes - Condonement
9 - Classification of awards
9.1 Pre-undergraduate, Undergraduate and Taught Postgraduate Programmes Awarding Principles
9.2 Pre-undergraduate and Undergraduate Programme Stage Weighting
9.3 Rules for Classification of Non-Honours Direct Entry Undergraduate Awards
9.4 Rules for Classification of Bachelors and Integrated Masters Degrees
9.5 Rules for Classification of Foundation Certificates
9.6 Rules for Classification of Foundation Degrees
9.7 Rules for Classification of Graduate Awards
9.8 Taught Postgraduate Programme Stage Weighting
9.9 Rules for Classification of Taught Postgraduate Awards
9.10 Unclassified Undergraduate Awards
9.11 Unclassified Taught Postgraduate Awards
9.12 Aegrotat Pass and Aegrotat Awards for Taught Programmes of Study
10 - Mitigation: Deadline extensions and deferrals
10.1 Principles
10.2 Information for Students
10.3 The Mitigation Committee
10.4 Application for Mitigation
10.5 Consideration of Applications
10.6 Appeals
10.7 Supporting Documentation
11 - Consequence of failure in assessment
11.1 Introduction
11.2 Referral
11.3 Consequences of Failure in Referred Assessments
11.4 Consequences of Failure in Deferred Assessments
11.5 Repeat Study
12 - Academic conduct and practice
12.1 Introduction
12.2 General Principles
12.3 Definitions and Offences
12.4 Categories of Academic Misconduct
12.5 Poor Academic Practice
12.6 Academic Misconduct
12.7 Severe Academic Misconduct
12.8 Responsibilities for Partner Institutions
12.9 Responsibilities of the University
12.10 Responsibilities of Colleges
12.11 Responsibilities of Students
12.12 Delegation of Responsibility
12.13 Procedures for Examination Offences
12.14 Establishment of a Review Panel
12.15 Outcomes from a Review Panel for Examination Offences
12.16 Procedures at College Level for Dealing with Suspected Poor Academic Practice and Academic Misconduct
12.17 Process for considering cases of Suspected Academic Misconduct within Formative Work
12.18 Policy in relation to Investigations and Hearings Involving Group Work
12.19 Procedure for Poor Academic Practice
12.20 Procedure for Poor Academic Practice and Academic Misconduct
12.21 Procedures at University Level for Dealing with Suspected Academic Misconduct
12.22 Appeals
12.23 Tariff of Penalties
Annex A - Examination Papers and Rubrics
Annex B - Examination major incident procedures
Annex C - Programme/Discipline Committee
Annex D - College Assessment, Progression and Awarding Committee
Annex E - University Assessment, Progression and Awarding Committee
9 - Academic Credit Requirements for Award
Section 1 - Pre-Undergraduate Awards
Section 2 - Undergraduate Awards
Section 3 - Taught Postgraduate Awards
Section 4 - Credit-Rated Research Awards
Section 5 - Non-Credit-Rated Research Awards
Section 6 - Higher Doctorate Awards
12 - Award of Undergraduate Degrees 'with Proficiency in'
12.1 Proficiency in Language/Advanced Language
12.2 Proficiency in Applied Data Analysis
12.3 Proficiency in Entrepreneurship
12.4 Proficiency in Leadership
13 - Combined (Joint), Major/Minor and Triple Honours and Integrated Masters Undergraduate Degree Programmes
1 - Changes to Existing Policies in Exceptional Years
1.1 Introduction
1.2 External Examiners Absence and Appointments
1.3 Approval of Amendments to Assessment
1.4 Mitigation
1.5 Trailing
1.6 Module Completion Timeline and Deferral
1.7 Late Submission of Coursework
1.8 Non-Attendance and Non-Submission
Appendix A
Appendix B
Appendix C
Appendix D
Appendix E
2 - Managing Education Provision in the event of Exceptional Circumstances
2.1 Recovery of learning opportunities in the event of exceptional circumstances
2.1.1 Introduction
2.1.2 Guiding Principles
2.1.3 Alternative Provision
2.2.1 Introduction
2.2.2 Guiding Principles
2.2.3 Adjustments to assessments
2.2.4 Action at APACs
2.2.5 Referrals to the University APAC
3.1 Introduction
3.2 Definitions
3.3 Principles and Application
3.4 Study Abroad and Placements
3.5 Related Policies
5 - Viva Policy and Process for Taught Programmes
5.1 Introduction
5.2 Principles
5.3 Criteria
5.4 Viva
5.5 Operational Standards
5.6 Process
1 - Provision of information by Colleges to students
1 Introduction
2 Responsibilities of Colleges
3 College Handbook Contents
2 - College Management of Education: Code of Good Practice
1 Introduction
2 Education Strategy Groups
3 Boards of Studies
3 - Evaluating teaching: guidelines and good practice
1 What is the purpose of the evaluation?
2 What is the key focus of the evaluation?
3 Who will be asked to make the evaluation?
4 Who will see the outcomes of the evaluation?
5 What methods of evaluation are available?
4 - Generic Assessment
Generic Criteria for Assessment NQF - Level 3
Generic Criteria for Assessment NQF - Level 4
Generic Criteria for Assessment NQF - Level 5
Generic Criteria for Assessment NQF - Level 6
Generic Criteria for Assessment NQF - Level 7
5 - Teaching and Research
1 Introduction
2 Definition of research
3 Links between research and teaching
4 Implications for teaching
5 Guildines for development of programmes
6 General application
6 - Guidelines for constructing a code of practice in teaching and learning
1 Introduction
2 Management of a programme of study
3 Design and operation of a module
4 Projects
5 Responsibilites of students
1 Management of a programme of study - with additional checklist for staff
2 Design and management of a programme of study
3 Operation of a module - with additional checklist for staff
4 Module design and operation checklist
5 Projects - with additional checklist for staff
6 Responsibilities of students checklist
7- Periods of Study and Changes to registration status for taught postgraduate students: statement of procedures
1 Introduction
2 Duration of modules
3 Extensions to modules and programmes
4 Termination of registration
8 - Academic personal tutoring: code of good practice
1 Introduction
2 Purpose of the Academic-led Tutoring Provision
3 Responsibilities of Academic Personal tutors
4 Responsibilities of students
5 Responsibilities of the College or partner institution
6 Senior Tutor
7 Allocation of Academic Personal Tutors
8 Support for Academic Personal Tutors
9 Monitoring and enhancement
9 - Dissertation or project supervision/tuition for the degree of masters (excluding MPhil programmes): code of good practice
1 Responsibilities of dissertation supervisors/tutors
2 Responsibilites of students
3 Responsibilities of the college
11 - Taught student/staff liaison committees: code of good practice
1 Introduction
2 Aims and objectives of an SSLC
3 College committee structure and process
4 SSLC membership
5 SSLC meetings
6 Subject Chair
7 College Officers
8 Partner institutions
12 - Student Illness
1 Introduction
2 Submission of certificates
3 Ability to work significantly affected by a medical condition
4 Absence from programme of study
5 Absence from examination or assessment due to illness
6 Submission deadline affected by illness
7 Other special circumstances
Personal Sickness Certificate
13 - Procedures for the interruption and voluntary withdrawal of taught students
1 Procedure and sources of advice
2 Interruptions
3 Withdrawal from study
14 - Temporary Visa Interruption and Withdrawal (applicable only to students who are subject to immigration control)
1 Sources of Advice
2 Temporary Visa Interruption
3 Withdrawal from Study
15 - Unsatisfactory Student Progress and Engagement: Code of Good Practice
1 Introduction
2 Identifying unsatisfactory progress
3 Stages
4 Stage 1: Warnings
5 Stage 2: Final Warning
6 Stage 3: Pro-Vice Chancellor and Executive Dean of College's Action
7 Stage 4: Dean of Faculty's Action
8 Appeals against Faculty Dean's Action
9 Timescales
10 Reporting and Monitoring
Annexes
16 - Accreditation of Prior Learning
1 Introduction
2 Applications
3 APCL General Principles
4 APEL General Principles
5 Procedure for APL
6 Appendix
APCL Application form
APEL application form
17 - Flexible and Distributed Learning (including e-learning): Code of good practice
1 Purpose of this document
2 Definition of FDL
3 Responsibilities of the Colleges
4 Expectations of Students
18 - Student placements: Code of good practice
1 Introduction
2 Planning a placement
3 Management of placements
4 Student preparation
5 Student support and progress
6 Accreditation of placements
7 Assessment
8 Conversion of marks/grades
9 Examination Board procedures
10 Treatment of failure
11 Exemption and non-completion
12 Debriefing of students
13 Quality assurance
14 Communication
Annex A - Student placements: Checklist
19 - Study and work experience abroad (Outbound Students): Code of good practice
1 Introduction
2 Management of student placements abroad
3 Establishing a placement
4 Student preparation
5 Language requirements for study abroad
6 Student support and progress
7 Accreditation of study abroad
8 Assessment
9 Conversion of marks/grades
10 Assessment, progression and awarding committee procedures
11 Treatment of failure
12 Exemption and non-completion
13 Debriefing of students
14 Quality Assurance
15 Communication
Annex A - Study abroad checklist
20 - University Prizes: Statement of Procedures
1 Introduction
2 Establishment of new prizes
3 Award of prizes
4 Change of conditions
5 Discontinuation of prizes
21 - Part-time teachers: code of good practice
1 Introduction
2 Scope
3 Recruitment
4 Staff Development
5 Assessment Duties
6 Evaluation
7 College Activities
8 Monitoring
23 - English Language Support for International Students: statement of procedures
1 - Introduction
2 - Minimum English language requirements
3 - Consideration of the English proficiency of applicants
4 - English Language Tests
5 - English language courses
6 - Admission of candidates holding offers conditional on English language proficiency
7 - Insessional English language support
24 - College Library Liaison Officers: Notes on good practice
1 Responsibility
2 Liaison
3 Expenditure
4 Policy and Review
5 Ordering
25 - Student Pregnancy, Maternity, Paternity and Adoption Policy
1 Introduction
2 Scope
3 Principles
4 Responsibilities of the Student
5 Responsibilities of University Staff
6 Pregnancy and Maternity Support and Adjustments Plan
7 Arrangements for Partners (including same sex partners)
8 Arrangements for Adoption
9 Difficulties in Pregnancy; Termination, Miscarriage and Stillbirth
Annexes
26 Inclusive Practice within Teaching and Learning
1 Aspiration statements
2 Definitions Referred to within this Policy
3 Definitions of Reasonable Adjustments and Competency Standards
4 Roles and Responsibilities
5 Summary of the Process of getting an Individual Learning Plan
6 Students who are on courses leading to professional qualifications
7 Postgraduate Research Students
8 Students who are on Study Abroad
9 Students who have a Temporary/Transitory Illness
10 Clarifying the Nature and Content of Individual Learning Plans
11 Monitoring
Appendix A
1 Principles
2 Students deemed Withdrawn
3 Termination of Registration
4 Reinstatement of Registration
28 – Guidance for Assessed Group Work
1 Introduction
2 Purpose of Group Working
3 General Guidance
Appendix A
Appendix B
Appendix C
29 - Taught Student Attendance and Engagement Policy
1 Principles and Expectations
2 Monitoring
3 Responsibilities
2 - Admission of students to a research degree programme under off-campus arrangements
1 Preamble
2 Definitions
3 Responsibilities
4 Eligibility and Entry Requirements
5 Full time and part time study
6 Periods of study
7 Periods of attendance at the University of Exeter (study visits)
8 Transfer from MPhil to PhD/MD/MS/EngD
9 Arrangements for research supervision
10 Additional Costs
11 Arrangements for provision of skills training
12 Access to appropriate academic resources
13 Partnerships
14 Fees
3 - Arrangements for the supervision of research degree students
Appointment of Research Degree Supervisors
Continuing Supervision of Research Students
4 - Supervision of postgraduate research students
1 Responsibilities of Supervisors
2 Responsibilities of PGR Pastoral Tutors
3 Responsibilities of Students
4 Responsibilities of the College
5 - Periods of registration and changes to registration status for graduate research students
1 Introduction
2 Periods of Study (entry prior to the 2019-20 academic year)
3 Periods of Study (entry from the 2019-20 academic year)
4 Interruption of Studies
5 Temporary Visa Interruption (applicable only to students who are subject to immigration control)
6 Annual Leave
7 Changes to Mode of Attendance: Full-time and Part-time Status
8 Continuation Status
9 Upgrade of Students from MPhil to Doctoral Study
10 Extensions to Study
11 Withdrawal from Study
12 Students deemed Withdrawn
13 Termination of Registration
14 Reinstatement of Registration
Appendix
6 - PGR Liaison Forums - Code of Good Practice
1 Introduction
2 Principles
3 Aims and Objectives of a PGRLF
4 College Process
5 PGRLF membership
6 PGRLF meetings
7 Students' Guild and Students' Union (SU)
8 Partner institutions
7 - Annual monitoring review: Code of good practice
1 The Purpose and Aims of the Annual Monitoring Review
2 Procedures
3 College Review of Progression
4 Further Action
5 Completion of the process
9 - Employment of postgraduate students: code of good practice
1 Introduction
2 Responsibilities
3 Scope
4 Advertising, Recruitment and Selection
5 Appointment
6 Maximum hours of work
7 Teaching duties
8 Salary and payment
9 Induction, training and support
10 Ongoing support and mentoring
11 Monitoring
12 Grievance, Performance and Conduct Procedures
10 - Professional Doctorate Postgraduate Research Programmes
1 Assessment of Pre-Thesis/Dissertation Modules
2 Programme Approval Arrangements
3 Programme Accessibility
4 Accreditation of Prior Learning
5 Flexible and Distributed Learning
6 Work Experience
Annex - Flowchart of professional doctorate assessment process
11 - Presentation of theses/dissertations for degrees in the Faculty of Graduate Research: statement of procedures
1 Length of Theses/Dissertations
2 Content of Thesis/Dissertation
3 Other forms of submission
4 Language of Thesis
5 Presentation and Arrangement of Theses/Dissertations
6 Format of Submission for Examination
7 Illustrations and Copyright Material
8 Place of Submission of Thesis/Dissertation for Examination
9 Submission and Distribution of Theses/Dissertations following Examination
12 - Handbook for Examination of Postgraduate Research programmes
1 - Introduction
2 - Award Specific Information
3 - Assessing Candidates with Disabilities
4 - Nomination of the Board of Examiners and the Non-Examining Independent Chair
5 - Non-Examining Independent Chair
6 - Before the Examination
7 - The Examination
8 - After the Examination
9 - Confidential Feedback
13 - Research Misconduct
1 Introduction and General Principles
2 Definitions of Research Misconduct
3 References to Offices and Delegation of Powers
4 Responsibilities
5 Procedure for Dealing with Suspected Research Misconduct: College Stage
6 Procedure for Dealing with Suspected Resarch Misconduct: Discovered prior to an examination
7 Procedure for Dealing with Suspected Research Misconduct: Faculty Stage
8 Procedure for Research Misconduct Panels
9 Appeals
10 Tables of Penalties
16 - Visiting Postgraduate Research Students
1 Introduction
2 Visiting Student Information
3 Visiting Research Student Procedures
2 - Quality Review of Taught Programmes
2.1 Annual Review of Modules
2.2 Scrutiny of the Annual Review of Modules by the Programme Director (or equivalent)
2.3 Discipline Education Action Plan by the Director of Education
2.4 Annual Review of Disciplines by the College
2.5 Annual Review of Disciplines by the University: Teaching Excellence Monitoring (TEM) meetings
2.6 Annual Review of Colleges by the University
4 - External Examining
4.1 External Examining
4.2 Criteria for Appointment
4.3 Responsibilities of the University
4.4 Responsibilities of the External Examiner
4.5 Period of Appointment
4.6 Termination of Appointment
4.7 Student Contact with External Examiners
4.8 Submission of Reports
4.9 Distribution of Reports
4.10 Response to Reports
4.11 Academic Review
4.12 Monitoring of Reports
Special Provisions for Online Programmes offered in partnership with Keypath Education
1 Preamble
2 Programme Approval and Revision
3 Programme Development
4 Referral, Deferral and Condonement
5 Assessment, Progression and Award Committees
6 Student Cases
7 Quality Review Framework
8 Attendance
9 Registration
10 Late Submission
Special Provisions for Nursing Degrees
1 Preamble
2 Programme Approval and Revision
3 Credit and Qualitifications Framework
4 Referral, Deferral and Condonement
5 Assessment, Progression and Awarding Committees
6 External Examining
7 Fitness to Practise
Special Provisions for Degree Apprenticeships
1. Preamble
2. Referral, Deferral, Condonement
3. Academic Conduct and Practice
4. Mitigation
5. Procedures for a Break in Learning for Apprentices (Interruption)
6. Credit and Qualifications Framework
7. Partnership Boards and Boards of Study
8. Accreditation of Prior Learning (APL)
9. Assignment Confidentiality
10. Withdrawal
