Chapter 11 - Consequence of failure in assessment

  1. Consequence of failure in assessment
    1. Introduction
      1. Failure in up to a quarter of the total credit that may be awarded for the stage must be condoned in order to permit progression or award. Students failing more than the maximum credits that may be condoned are deemed to be failing the programme. The responsibility for making decisions about the consequences of failure for individual students who have failed more than the maximum credit that may be condoned for the programme (i.e., referral, deferral, or repeat study) lies with the College Assessment, Progression and Awarding Committee. This formulation reflects a legal judgment which requires that processes of academic assessment should be clearly separated from those concerning the consequences of failure. Recommendations to withdraw a student or for the repeat of a full year must be referred to the Faculty Dean for consideration.
      2. Decisions on the consequence of failure must support the following principles:
        1. Equity and fairness of treatment for all students.
        2. The maintenance of academic standards.
      3. For online programmes offered in partnership with Keypath Education, please see the Special Provisions information for further guidance.
      4. For Nursing programmes offered by the College of Medicine and Health, please see the Special Provisions information for further guidance.
    2. Referral
      1. Referral is a further attempt at a module assessment without the requirement to repeat any attendance.
      2. Where failure cannot be condoned in a stage, the College Assessment, Progression and Awarding Committee will automatically approve referral/ deferral in all failed/ deferred modules. Any exceptions to this rule must be referred to the Academic Dean for Students for consideration.
      3. PGT programmes may permit 'in-year' referral, whereby students may be offered the opportunity to be referred in failed assessments as soon as the module outcome is known, and without waiting for the College Assessment, Progression and Awarding Committee to meet, unless otherwise specified in the programme specification. Students are able to opt-out of 'in-year' referrs and await confirmation of their final marks following the College Assessment, Progression and Awarding Committee before sitting any referrals. Students must be given clear guidance about their referral options in advance.
      4. Where a student fails part of the assessment on a module, but passes the module as a whole, the module will be deemed to have been passed and referral will not be applicable (unless all elements of a module have to be passed for professional accreditation purposes).
      5. Principles in the application of referral are as follows:
        1. Where assessments for part or all of a module are referred the whole module must be capped at 40% for undergraduate modules (except as defined in section 5.2.2a and 5.2.2b) and 50% for postgraduate modules.
        2. Referrals should be taken at the next scheduled assessment point for the module. In the case of PGT 'in-year' referrals students should be given clear expectations of when they will be informed of their referral and when any referred assessments will take place, including whether examinations will be sat during the August referral/deferral examination period or at another time.
        3. Where there are practical reasons where parts of the assessment of a module cannot be replicated for referral purposes alternative forms of assessment may be employed but these must have already been communicated to students. Further guidance can be found in Chapter 2.
        4. Students must be referred in sufficient modules to obtain an overall credit-weighted average of the pass mark for the stage.
        5. Students have the right of referral on only one occasion per module.
      6. Students who have failed to achieve the module pass mark after a referred assessment should have the higher of the two fail marks recorded on their transcript and for progression and classification purposes.
      7. In cases where a referral is inappropriate, the College Committee may consider recommending a lesser award.
      8. Students must be provided with information about the costs associated with sitting referred examinations. Details are available from the Examinations Office.
    3. Repeat Study
      1. The College Assessment, Progression and Awarding Committee may recommend to the Academic Dean for Students repeat study following failure of a module(s) or a full year/ stage. However, recommendations for the repeat of a full year/ stage must be submitted for consideration along with evidence of exceptional mitigating circumstances or specific Professional, Statutory and Regulatory Body (PSRB) requirements. In all cases:

        1. Students required to repeat a module or stage should do so with attendance.
        2. The opportunity to repeat a stage or module(s) should only be available once throughout a student’s programme of study.
        3. Modules that have been passed must only be repeated in cases of exceptional mitigating circumstances and with the approval of the Academic Dean for Students.
        4. Where the requirements for progression or an award have been met (despite the inclusion of failed modules in the final calculation) there will be no further opportunity for a student to resit failed elements in order to improve the final outcome.
      2. Students repeating a stage should start at the beginning of the next academic year. Students repeating individual modules should start at the beginning of the next available delivery of the module(s). Students must make applications to the Academic Dean for Students through their College if they wish to delay their repeat study.
    4. Consequences of Failure in Referred Assessments
      1. Absence from referred assessment(s) will be treated as described in Chapter 3 on Examinations (3.1). Success or failure in a deferred referral will be treated as it would be for a referral.
      2. Referred coursework which is submitted late, without any mitigating circumstances, will be given a mark of zero.
      3. Where, after referral, a student still has failed to achieve a credit-weighted mean which permits progression to the next stage or to classification of the award, the College Assessment, Progression and Awarding Committee can:
        1. Recommend an award commensurate with the results achieved, as defined in the Credit and Qualifications Framework.
        2. Allow the student to proceed to an alternative award commensurate with results which can still be achieved, as defined in the Credit and Qualifications Framework.
        3. In circumstances where mitigation has been approved or where there are external requirements by a PSRB, repeat study following failure in referred assessment(s) may be permitted with the approval of the Dean of the relevant Faculty (see 11.3).
        4. Recommend to the Dean of the relevant Faculty withdrawal from the programme.
    5. Consequences of Failure in Deferred Assessments
      1. Absence from deferred assessments will be treated as described in Chapter 3 except that an Aegrotat pass or award may also be considered in relation to missed deferral as described in Chapter 9. Where, after deferral, a student has failed to achieve sufficient credit, which permits progression to the next stage or to classification of the award, the College Assessment, Progression and Awarding Committee may recommend:
        1. Progression, carrying a trailed1 module(s) with referral at the next assessment point. This may only be recommended where a student has failed no more than the permitted maximum number of credits for the award/stage and has achieved the required credit-weighted stage mean, as defined in Chapter 8. In recommending a candidate to progress to the next stage under these circumstances, College Assessment, Progression and Awarding Committees must take into account the academic requirements of the programme at future stages. College Assessment, Progression and Awarding Committees must be carefully advised over any implications for module choice, prerequisites at the next stage, assessment requirements, financial support and the wellbeing of the student. In addition, College Assessment, Progression and Awarding Committees must be satisfied that the candidate is able to pass the trailing modules while also studying (if full-time) for the 120 credits of the next stage.
        2. Non-progression and referral at the next assessment period. This may be recommended where;
          1. the failure exceeds the permitted maximum number of credits for the award/stage as defined in Chapter 8.
          2. a student has failed no more than the permitted maximum number of credits for the award/stage but has either;
            1. failed to achieve the required credit weighted mean, or
            2. the College Assessment, Progression, and Awarding Committee is not satisfied that the student can progress to the next stage carrying a referral in the failed assessment(s). Such students must pass the referred assessment(s), at the next available assessment period, prior to progression.

 

1. Trailing/ trailed module(s); where a student has failed deferred assessment in August but has satisfied the criteria as noted in 11.5.1a, they may progress to the next stage with referred assessment(s) to take place at the next available assessment point.

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