Annex F - Mitigation

1. Mitigation - Examples of circumstances which may be considered to have significantly affected a student’s performance

These are normally exceptional circumstances, outside your control, that may have prevented you from either demonstrating or acquiring the skills, knowledge, competencies required to meet the learning outcomes associated with an assessment that contributes to the qualification for which you are studying.

1.1 Applications for mitigation are considered on an individual student basis, taking in to account any previous applications for mitigation.

1.2 Where an Individual Learning Plan (ILP) is in place, recommendations for support have been considered for students in conjunction with Chapter 4 – Assessing Students with Disabilities and the AccessAbility or Wellbeing Services. However, students with long term, fluctuating health conditions/ disabilities will be able to apply for mitigation as a result of their health and their ILP will provide the Mitigation Committee or their delegated representative a useful context when considering an application. 

1.3 It is at the discretion of the Mitigation Committee to consider the individual circumstances provided by the student in order to agree reasonable and justifiable outcomes.

2. A non-exhaustive list of examples of commonly accepted grounds / reasons:

1. Bereavement – death of close relative / significant other

2. Serious short term illness or accident of a nature which in an employment context would have led to an absence on sick leave (please see section 4 below for guidance on non-accepted medical grounds)

3. Students who have an ILP in place with extensions supported

4. A long term fluctuating health condition/ disability

5. Significant worsening in any adverse personal / family/ welfare circumstances

6. Caring responsibilities e.g. where pre-established caring arrangements temporarily break down (please see section 4 below for guidance on non-accepted grounds related to caring).

7. IT issues such as internet outages and computer failure which are reported at the time of the issue.

8. Other exceptional factors for which there is evidence of impact.

3. Examples of circumstances which may not be considered to have significantly affected a student’s performance: a non-exhaustive list of examples of commonly rejected grounds/reasons:

a) Alleged medical circumstances outside the relevant assessment period or learning period for which extenuating / special circumstances have been applied for.

b) Colds, minor illness or ailment, which in a work situation would be unlikely to lead to absence from work. Students should allow time for such circumstances within their planning.

c) If there is a reasonable case that circumstances relied on were foreseeable or preventable, i.e. the following will commonly not be accepted:

1. Holidays
2. Financial issues
3. Poor IT practice e.g. no back up of electronic documents
4. Lack of awareness of submission dates /times and examination date / times
5. Poor time management
6. Submission of incorrect document or submission of correct document to the incorrect location

d) Late disclosure of circumstances on the basis that students were able but unwilling to confide in a staff member about their extenuating / special circumstances.

If the disruption to study caused by illness/ accident does not reasonably disrupt the submission of an assignment on time, mitigation will not be approved (please refer to sections 2 and 3 above for more information on accepted grounds for mitigation).

5. Examples of exceptional circumstances which may be considered where retrospective or late application for mitigation are made or where examination deferral or deadline extension are not appropriate;

a) Confirmed severe mental health issues.
b) Illness which has led to confirmed hospitalisation of the student and prevented the submission of a mitigation application.

This is not an exhaustive list and similar exceptional circumstances should be considered alongside guidance in section 10.4.2 of the Mitigation guidance which refers to late applications.



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